Job Description

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PURPOSE STATEMENT

This position is responsible for providing a variety of office support functions, including receptionist activities, composing and typing correspondence and reports, record tracking, budget or financial tracking, providing customer service, operating a computer, producing custom reports, and a variety of other support functions. Will provided translation for Spanish speaking parents and community members.

ESSENTIAL FUNCTIONS

• Answer the telephone and greet office visitors; provide program information to staff members, parents, and professionals. Use tact and confidentiality in dealing with sensitive matters. Respond to requests; route callers to appropriate staff members; take messages. Keep communication lines open between teachers, staff, supervisors, parents, and the community.
• Maintain a variety of program records and research; track records for compliance and/or completion; maintain record accuracy; input data into computer; produce reports as requested. Examples include athletic registrations, discipline, attendance, ASB receipts, general fund and other accounting records.
• Prepare and/or translate newsletters, routine forms, memoranda and correspondence; proofread and distribute materials.
• Order supplies, maintain inventory and records, maintain and oversee copy and fax machines.
• Operate computer and a variety of software packages such as word processing, spreadsheet, database, desk top publishing, and system computer applications.
• Provide a variety of clerical and office support such as typing correspondence, reports, and memoranda; create and maintain files and building forms; copy materials for meetings and parent distribution; perform other office support tasks as directed.
• Receive, open, date stamp and route incoming mail; may screen mail and take action on appropriate items.
• Support the Secretary to the Principal with the coordination of student assistants and volunteers assigned to the office; provide training and guidance; assign and review work as appropriate.
• Model appropriate and cooperative behavior, including protecting confidential information.

OTHER FUNCTIONS

• May purchase refreshments for meetings and conferences and assist with set up for building events.
• Perform student health clinic duties when needed.
• May serve on various district committees and/or departmental work teams.
• Perform related duties consistent with the scope and intent of the position.

REPORTING RELATIONSHIPS

• Reports to assigned administrator. Will receive direction from building principal secretary or building assistant principal secretary; may receive direction from counselors or other program personnel.

MENTAL DEMANDS

• Experiences frequent interruptions and shifting priorities; required to adapt to shifting priorities and to frequently re-channel work efforts; requires concentration and attention to detail.
• Must occasionally work with distraught or difficult parents and students.

PHYSICAL DEMANDS

• Ability to lift and/or move up to ten (10) pounds.

MINIMUM QUALIFICATIONS

Education and Experience

• High School diploma or GED; college level coursework preferred.
• Education, training, skills, and experience necessary to carry out the assignment, including two (2) years of secretarial training or experience involving maintaining detailed records and customer service.

Knowledge, Skills and Abilities

• Bilingual English/Spanish required.
• Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the district.
• Ability to communicate effectively, establish and maintain effective working relationships with students, parents, staff and the public.
• Ability to communicate effectively and establish effective working relationships with students, parents, staff and the public.
• Effective customer service and public relations skills.
• Knowledge of office procedures; strong keyboarding and data entry skills; skill in operating a variety of office machines.
• Ability to operate a computer and learn the operation of specific software programs, including database and spreadsheet applications.
• Skills in correct grammar, spelling and English usage.
• Ability to set up and maintain accurate files and records.
• Ability to organize and set priorities for work.
• Required to maintain confidentiality.

Licenses/Special Requirements

• Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor.
• Must complete Walla Walla Public Schools Risk Management and Bloodborne Pathogens Training upon hire.
• May require the ability to communicate effectively using both English and Spanish, to include reading, writing, and speaking.

TERMS OF EMPLOYMENT

Secretary I on the PSE Classified Salary Schedule A

Seven and one-half (7.5) hours per day, five (5) days per week, 199 days per school year; PSE Salary Schedule,, Retirement, SEBB Benefits, 9 Holidays, Paid Sick Leave

CONDITIONS

The preceding list of essential functions is not exhaustive and may be supplemented as necessary.

The Walla Walla School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The Walla Walla School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services and activities. For information regarding translation services or transitional bilingual education programs, contact (509) 527-3000. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights Compliance Coordinator

Title IX Coordinator

Dr. Mindy Meyer, Director of HR

364 S. Park Street

Walla Walla, WA 99362

(509) 527-3000

mmeyer@wwps.org

Section 504/ADA Coordinator

Barb Casey, Director of Special Education

364 S. Park Street

Walla Walla, WA 99362

(509) 527-3000

bcasey@wwps.org22.68

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