Job Description

Your Responsibilities

• Team Leadership: Supervise, mentor, and develop a Philippines-based payroll team. You are building a high-performance function from the ground up — hiring, structuring, and coaching are central to this role.
• End-to-End Payroll Oversight: Manage the full payroll lifecycle across 15+ US states , serving as the final escalation point for complex tax and systems issues.
• Multi-State Tax Compliance: Lead withholding, filing, and reconciliation across all state jurisdictions, including SUTA/FUTA, FICA , and local tax nexus management.
• Payroll Systems Ownership: Serve as Subject Matter Expert for ADP Workforce Now (or equivalent platform), ensuring system integrity, integration, and continuous optimization.
• Tax Registration & Filings: Manage registration of new state tax IDs and oversee all compliance obligations across a growing US footprint.
• Audit & Notice Management: Lead responses to all federal and state tax notices, garnishments, and year-end reconciliations including W-2/W-3 processing.
• Executive Reporting: Deliver accurate, timely payroll and compliance reporting to the C-suite, including 401(k) contributions , audit status, and trend analysis.
• Process Improvement: Drive the shift from manual, reactive payroll processing to automated, scalable, and audit-ready operations.

What We're Looking For

Required

• 8+ years of US multi-state payroll experience, with at least 3 years in a people leadership role
• Demonstrated experience building, structuring, or scaling a Philippines-based payroll team
• Deep expertise in US multi-state tax compliance ( SUTA/FUTA, FICA, W-2/W-3, state nexus ) — multi-state experience is non-negotiable
• Advanced Excel proficiency: Pivot Tables, VLOOKUPs, Macros, Power Query, and large-dataset modeling
• Excellent written and verbal English communication skills, with the ability to translate complex tax topics for US-based stakeholders
• Bachelor’s degree in Accounting, Finance , or a related field
• Comfort and commitment working 10:00 PM – 7:00 AM PHST to align with US Eastern/Central business hours

Preferred (Nice to Have)

• Experience with ADP Workforce Now, Kronos/UKG , or comparable enterprise payroll platforms
• Certified Payroll Professional (CPP) designation
• Experience managing 401(k) reporting, garnishments , and multi-entity payroll environments

Team and Reporting Structure

This role reports directly to the VP of Human Resources. You will lead a dedicated Philippines-based payroll team and collaborate closely with US-based Finance, HR, and Operations leadership.

The ideal candidate may be stepping into an existing team or building one — either way, you will have a direct hand in shaping its structure, culture, and capabilities.

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